Guestly : Elevating Customer Satisfaction and Hotel Operational Efficiency

MVP Web base SAAS HMS dashboard for hotel.

Role

UX Researcher,

UI/UX Designer

Target User

Front Desk Receptionist

Front Desk Supervisor

Timeline

2 weeks

Tools

Figjam

Figma

Whimsical

Background

Indonesia's tourism industry is flourishing, fueled by a 4.32% increase in accommodation establishments in 2022 alone. This surge, coupled with rising occupancy rates (reaching 53.02% for star hotels in September 2023), presents a significant challenge for traditional hotel management methods. These outdated practices struggle to keep pace with the influx of guests, leading to inefficiencies in daily operations and potentially impacting guest satisfaction, especially in the non-star hotel sector, which witnessed a recent decline in occupancy despite year-on-year growth. An HMS software is crucial to address this challenge, enabling hotels to streamline operations, optimize resource allocation, and ultimately enhance guest experiences in this rapidly growing market.

Overview

Guestly is a hotel management software designed to assist receptionists and managers in handling guest reservations efficiently. It simplifies tasks like making booking inquiries, managing room assignments, and coordinating check-ins and check-outs. Guestly improves overall hotel management. With its user-friendly interface and intuitive features, Guestly ensures that hotel staff can focus more on providing exceptional guest experiences. This improved efficiency translates into smoother operations and faster response times, ultimately leading to increased guest satisfaction.

Desk Research & Comparative Analysis

In order to provide the best solution for this project i’m conducting a comparative analysis between Cloudbeds and Little Hotelier allows us to evaluate their features capability. This helps me make decision oh how the feature should be implemented that can improve efficiency and guest satisfaction for the hotel.

Cloudbeds

Reservation management using Calendar

Check in and out on Reservation list

No Housekeeping

High learning curve

Little Hotelier

Reservation management using Calendar

Check in and out on Calendar

Housekeeping report

Medium learning curve

Interview findings

To understand how a hotel works, i conducted some interview with several hotel front office receptionist and supervisor. I've come up with some conclusion on what they need and their pain point.

User needs to processing guest booking efficiently

User need to make sure the room is ready before guest using it

Site Map

Style Guide

Typo-

graphy

Aa

Aa

Aa

Figteree

Regular

Semi Bold

Bold

XL 24 px

M 16 px

S 14 px

XS 12 px

Color

Primary

#E5F2FF

50

#1C69D4

800

Grey

#F1F1F1

100

#CED4DA

400

#6C757D

600

#171A1C

900

Warning

#FFE9B9

50

#FFB800

800

Error

#FEE6EC

50

#F8285A

800

Success

#E8FCEF

50

#17C653

800

Result

Dashboard

Displaying key hotel operations, including:

Monitoring hotel occupancy

Managing check-ins and check-outs

Providing housekeeping information


Reservation Management

The reservation list offers a glimpse of upcoming bookings with guest details, facilitating creating and updating reservations. Meanwhile, the calendar visually maps check-ins, check-outs, and room availability, aiding smooth hotel operations.

Housekeeping

The housekeeping page for receptionists is a one-stop hub for room details and cleanliness status. It simplifies tracking room availability, aiding coordination with the housekeeping team for efficient operations and improved guest service.

Report

The report page is our go-to for insights. It tracks hotel occupancy, reservations, guest satisfaction, revenue, and key metrics like RevPAR and ADR. These concise reports guide our decisions, helping us optimize operations and elevate guest experiences.

Usability

Testing

Task

Create New Reservation

Check in

Send Review Request

Download Report


Result

Task

1

2

3

4

User 1

3

3

3

3

Succes Rate

100%

100%

100%

100%

Average Success Rate

100%

Let’s get in touch

©Portfolio by Syaifulloh WD

Let’s get in touch

©Portfolio by Syaifulloh WD

Let’s get in touch

©Portfolio by Syaifulloh WD